Accounts Payable Administrator

Job Summary: Describe the purpose of your job in 2-3 sentences.  What do you do and why do you do it?  Complete this section as if you were writing a newspaper ad for your job.

The Accounts Payable Administrator coordinates and supervises Accounts Payable function, ensuring that all purchases are processed correctly, payments are in accordance with established procedures, account payable files are accurate and orderly, and maintaining careful control over the timing of disbursements to ensure that invoices are paid as they are due. He/She coordinates with all stakeholders of purchasing and payables (project managers, field personnel, vendors) and match vendor invoices with supporting documentation and report and follow-up on discrepancies.

Key  Duties/Responsibilities

The Accounts Payable Administrator works in an integrated way with Project Managers, Field Personnel and Vendors.  The specific responsibilities of the position are: ·         Processes invoices and ensures accurate entry of transactions to accounting system. ·         Ensures compliance with federal and state regulations governing payment to vendors including companies or subcontractors and determine applicability of sales / use tax for invoices and record appropriately. ·         Identifies materials and their respective cost codes and ensure they are accurately input into the system ·         Conciliates prices and delivery receipts with vendor invoices and statements and correct discrepancies as needed. ·         Receive, log, and ensure proper approval-level for purchase requisitions ·         Input and post vendor invoice information including proper coding into system ·         Obtain W-9 forms and maintain files for all vendors ·         Set-up vendors in system with all appropriate information ·         Implementation of GAAP (generally accepted accounting principles) procedures for data entry and reporting. ·         Analyzes sales terms, input them accurately into the system ·         Prepares reconciliation of statements, identify errors and adjust as needed.

Related Job Requirements/Qualifications

College Degree in Accounting Work experience of 8-10 years in construction accounting. Training and experience with Sage Master Builder is a plus. Fully bilingual English-Spanish Multinational company experience USA Visa Salary $2000

Travel Requirements

The Construction Accountant is required to travel to our Head Quarters in Prairieville LA regularly.  Send resume to or call puestosdisponiblescr@gmail.com 2248-14-62 / 7063-12-44 for interview.